ORLAND FIRE PROTECTION DISTRICT
BOARD OF TRUSTEES
MAY 24, 2006 REGULAR MEETING
| The regular meeting of the Board of Trustees was called to order by President Maher at 7:05 p.m. at 9788 West 151st Street, Orland Park, Illinois, for the purpose of conducting all regular business of the District, proper notice having been given. | CALL TO ORDER |
| Trustees Cacciato, Corcoran, Katsenes, McGill
and Maher answered present. Others present: Chief Donald Bettenhausen, Deputy Chief Arthur Granat, Battalion Chief Raymond Kay, Finance Director Kerry Sullivan, Communications Director Mark Sikorski, Attorneys Karl Ottosen and Don Potts and Recording Secretary Mary Beth Bowdish. |
ROLL CALL |
| There were no public comments. | PUBLIC COMMENTS |
| There was no special presentation. | SPECIAL PRESENTATION |
| The Minutes of the April 26, 2006, Regular
Meeting and April 26, 2006 Closed Session were presented for approval. Trustee Cacciato requested a correction under Communications/ Reports From the Board to: " . . . BC Krizik was commended for going above and beyond the call of duty when a staffing problem arose by working the shift himself." A motion was made by Trustee Corcoran to approve the Minutes of the May 24, 2006, Regular Meeting, as corrected. Trustee Cacciato seconded and the motion carried on roll call vote. A motion was made by Trustee Corcoran to approve the Minutes of the May 24, 2006, Closed Session, as presented. Trustee Cacciato seconded and the motion carried on roll call vote. |
APPROVAL OF MINUTES April 26, Regular Meeting April 26, Closed Session
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| The Treasurer’s Report will be approved under the Consent Agenda. Director Sullivan reviewed the written report. Several questions were asked and answered. | TREASURER’S REPORT |
| Chief Bettenhausen reviewed various communications included in the Trustee’s packets. | COMMUNICATIONS/REPORTS FROM THE BOARD |
| Policies: The Committee is moving forward on
their evaluation of the current Directives, existing policies and procedures
and how they are carried out. Capital: The Committee is looking at Station One issues and have requested some additional information. Finance Report – See Consent Agenda. Trustee Nelson Katsenes recommended Board approval the generator requested on the Consent Agenda. The fill-in time will go down when the 26 man plan is implemented. Personnel/Special Events: The tentative date for next Awards Event is March 2, 2007. The Committee is discussing the "Wall of Fame" for the Board Room. The Committee recommends approval of hiring the Accounting Assistant under the Consent Agenda. Long Range Planning: The Committee is entertaining the possibility of another Bond Issue. Attorney Ottosen advised that the District should adopt an Ordinance on August 23, 2006 if going forward on the Bond Issue. September 2nd would be the last day for a Special Meeting. The Ordinance must be adopted 65 days before the election date is filed with the Clerk. He will work up the impact on taxes in a dollar amount format to assist the Board in their decision. If it will be an extension of the existing bond, it may eventually reduce the taxes. |
COMMITTEE REPORTS |
| Chief reviewed his written report.
The District Evaluation full draft has been mailed and is expected to arrive any day. The Trustees requested a copy for their review. Chief updated the Board on the new hires. Conditional offers have been extended to the last two on the approved list of the first 25. The Fire Commission will be setting up oral interviews to establish an additional list of candidates. This list would then be good for two years. The Year End Report should be finalized in the next few weeks. Moving forward on the Newsletter. BC Kay stated that the goal is to have a sample by the end of the month. |
CHIEF’S REPORT |
| A Complaint has been filed with the Labor Board
on the accident and sickness policy issues and whether the District was
obligated to bargain over the insurance policy cancellation by the carrier.
An Answer will be prepared and filed and the matter will then be set for a
hearing.
A letter was received from the Union’s attorney withdrawing the Lieutenant’s Promotional Arbitration Demand pursuant to the settlement of the contract. We have a Statement of Stipulated Facts in the BC’s Representation case for the Chief and DC to review. The proposed stipulation is also going to the union’s attorney for his review with the BC’s. Once that is before the Labor Board hearing office, legal briefs will be presented. Attorney Ottosen reviewed the Board’s position on the issue, further stating that this is going to be a very slow process. Three additional components of the software contracts were reviewed. Suggestions were submitted to Kerry for negotiating further with the vendor. He will be out of the office for 3 to 7 business days for some medical tests, but will have access to computer and cell phone. |
ATTORNEY
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| The Consent Agenda items were read by the
Secretary:
Discussion and possible approval of the following items as recommended by the Finance Committee: A Treasurer’s Report dated May 24, 2006 showing total disbursements of $2,034,969.47 B to approve Resolution 2006-09, A Resolution Authorizing the Disposal of Personal Property, specifically, miscellaneous computer equipment which is no longer needed. This equipment will be prepared for disposal and discarded. The equipment will not be sold. (RFBA 06-29) C to approve Resolution 2006-08, A Resolution Authorizing the Disposal of Personal Property, specifically a satellite dish outside of Station Three which is no longer needed and has been out of service for many years. This satellite dish will not be sold. (RFBA 06-30) D to approve the expenses for conducting an Engineer’s Written Exam in the amount of $4,261, which exam was previously approved by the Board of Trustees. (RFBA 06-24) Discussion and possible approval of the following item as recommended by the Capital and Finance Committees: E to approve RFBA 06-27 requesting the purchase of a replacement generator for Station #2 in the amount of $18,600
Discussion and possible approval of the following item as recommended by the Personnel/Special Events Committee: F to approve hiring of Accounting Assistant, Mary Coughlin at a salary of $40,000. Each of these items has been reviewed by the proper Committee, as well as the Finance Committee, and is recommended for approval. There being no further discussion, Trustee Corcoran moved to approve the Consent Agenda items listed above. Motion Seconded by Trustee Katsenes and carried unanimously on roll call vote.
Item G was read by the Secretary: G Discussion and possible approval of the following item as previously recommended by the Policies Committee on April 11, 2006: to approve Resolution 2006-10, A Resolution Authorizing the execution of an Inter-Agency Agreement between the Cook County Assessor’s Office and Orland Fire Protection District. (RFBA 06-31) Trustee Corcoran moved to approve Resolution 2006-10, A Resolution Authorizing the execution of an Inter-Agency Agreement between the Cook County Assessor’s Office and Orland Fire Protection District. Motion seconded by Trustee Cacciato and carried unanimously on roll call vote. |
CONSENT AGENDA |
| Progress on the Intergovernmental Agreements
with Orland Park and Orland Hills is expected to move forward in September. Staff requested the discussion on Salary Adjustments be presented at the following meeting to allow the accumulation of some additional information. |
OLD BUSINESS |
| The District received notification of
eligibility to participate in the Cook County ETSB 9-1-1 Surcharge
Reallocation program again this year.
Trustee McGill moved to approve the District’s participation in the Cook County ETSB 9-1-1 Surcharge Reallocation program for FY 2006 and the execution of the Intergovernmental Agreement for the same. Motion seconded by Trustee Cacciato and carried unanimously on roll call vote.
Trustee Maher moved to reconvene to Closed Session under the Open Meetings Act to discuss employment and promotion of employees and compensation of one or more classes of employees. Seconded by Trustee McGill. Motion passed unanimously on roll call vote at 8:00 P.M. |
NEW BUSINESS COOK COUNTY EMERGENCY TELEPHONE SYSTEM BOARD (ETSB) SURCHARGE REALLOCATION PROGRAM FOR FY 2006
CLOSED SESSION
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| The Regular Meeting was reconvened at 8:42 p.m. Upon roll call, all trustees answered present. | RECONVENE |
| Trustee Maher moved to authorize the Commission
to promote three Lieutenants off the current list no later than June 5 as
agreed in the current Collective Bargaining Agreement’s settlement of the
Lieutenant’s promotional arbitration, with the new Lieutenants to remain on
shift rather than days due to the current manpower shortage. In addition, a
new Engineer is to be promoted to maintain the required number of 30
Engineers. The new contract clearly provides that the District is only
required to maintain 30 Lieutenants and 30 Engineers. Motion seconded by
Trustee Cacciato.
AYES: Maher, Cacciato, Corcoran, Katsenes, McGill NAYS: None ABSTAIN: None Motion passed. |
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| The Regular Meeting adjourned at 8:45 p.m., on a motion duly made by Trustee Maher and seconded by Trustee Cacciato. Motion passed unanimously on a roll call vote. | ADJOURNMENT |
Approved: 6-28-06