NOW HIRING: Finance Assistant

Job Title: Finance Assistant
Department: Administration
Report to: Finance Director
Job Status: Full-Time

POSITION SUMMARY

This is a position responsible for performing various clerical, secretarial, administrative, and accounting functions for the District’s Finance Division. The position is supervised directly by the Finance Director. Key character traits required for this position are a positive attitude, integrity, self-discipline, flexibility, cooperative, organized, and trustworthy.

Hours of Work: 40 hour work week; flexible hours

ESSENTIAL FUNCTIONS

The following is the list of essential tasks the position is responsible for, keeping in mind that the list is not all-inclusive and the position requires a person who is flexible enough to take on additional or different tasks as assigned by the Finance Director or Fire Chief to meet the needs of the organization.

  1. Administrative Support to the Finance Division
    1. Follow purchasing and accounts payable procedure as directed including, but not limited to, preparing purchase orders in the finance system based on approved purchase order requests, sending purchase orders to vendors, entering invoices into the finance system to be paid based on matching of purchase orders, invoices, and shipping tickets, after necessary approvals have been received, printing and mailing of checks after Board approval has been received, reviewing statements for accuracy, and maintaining vendor files in an organized and complete manner.
    2. Provide secretarial support to the training bureau, as needed including, but not limited to, entering employees’ district business and hours in timekeeping system, preparing instructor invoices, and preparing grant and customer invoices, and maintaining grant files.
    3. Collect data for ambulance billing, communicating with billing and collection organizations, reconciling Trip Detail Report from ambulance billing company to calls in records management system, recording related transactions, posting receipts, and maintaining files.
    4. Process Accounts Receivables including, but not limited to periodic invoicing of customers, posting receipts, mailing second notices and maintaining files.
    5. Assist with payroll process by printing timekeeping reports and calculating hours worked for the 27-day payroll and preparing daily shift spreadsheets.
    6. Enter general accounting data as directed.
    7. Provide secretarial support to the Finance Director including typing contracts and ordinances and submitting documents for publication.
    8. Perform other duties as assigned.
  1.  

REQUIRED EDUCATION, TRAINING, & EXPERIENCE

    1. Bachelors degree preferred
    2. Minimum of three (3) years of related experience and/or training

APPLY FOR POSITION

Please submit resumes to Human Resources Director Lucy McGlynn by 12/31/2019 at l.mcglynn@orlandfire.org.

 

Click here to view the full job description.